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SCA-meetings-msg – 10/17/14


How SCA meetings are held around the Known World.


NOTE: See also the files: new-groups-msg, SCA-hist1-msg, you-know-msg, Parlement-art, placenames-msg.





This file is a collection of various messages having a common theme that I have collected from my reading of the various computer networks. Some messages date back to 1989, some may be as recent as yesterday.


This file is part of a collection of files called Stefan's Florilegium. These files are available on the Internet at: http://www.florilegium.org


I have done a limited amount of editing. Messages having to do with separate topics were sometimes split into different files and sometimes extraneous information was removed. For instance, the message IDs were removed to save space and remove clutter.


The comments made in these messages are not necessarily my viewpoints. I make no claims as to the accuracy of the information given by the individual authors.


Please respect the time and efforts of those who have written these messages. The copyright status of these messages is unclear at this time. If information is published from these messages, please give credit to the originator(s).


Thank you,

   Mark S. Harris                  AKA:  THLord Stefan li Rous

                                         Stefan at florilegium.org



Newsgroups: rec.org.sca

From: ojid.wbst845 at xerox.com (Orilee Ireland-Delfs)

Subject: Re: Newbie Meetings: any ideas?

Organization: Xerox Corporation, Webster NY

Date: Tue, 4 Oct 1994 17:44:46 GMT


The Barony of Thescorre (AEthelmearc, East) has two types of

meetings a month - the first meeting is our social meeting

where the A&S officers of the Barony schedule workshops, demos,

or discussions on various topics of interest, sometimes seasonal

(how to survive your first Pennsic or period Yule celebrations)

and sometimes of general interest.  We also have occasional

"work nights", usually the August meeting just before Pennsic

where everyone brings something they are trying to finish for

War and we all get to see and talk about various projects.

These are generally attended in garb.  Our other monthly meeting

is the business meeting, attended in mundanes, where we discuss

upcoming events, have officers reports, etc.


We also have newcomers nights (or afternoons - this Sunday I'm

hosting on at my house), where newcomers are invited to stop in

and visit, ask any questions, get newcomer packets, and generally

get to meet and talk with a few of the "oldcomers" in the Barony.  

We talk about what the SCa is, what activites are available, how

to make reservations for an event, what to take or wear, all that

kind of stuff.


I have also heard about groups that run monthly newcomer meetings

where each meeting is a theme - one month is heraldry, the next

cooking, the next garb, etc.





From: kreed at gravity.science.gmu.edu (Ken Reed)

Newsgroups: rec.org.sca

Subject: Re: Newbie Meetings: any ideas?

Date: 8 Oct 1994 03:29:37 GMT

Organization: George Mason University


Orilee Ireland-Delfs (ojid.wbst845 at xerox.com) wrote:

: The Barony of Thescorre (AEthelmearc, East) has two types of

: meetings a month - the first meeting is our social meeting


: We also have newcomers nights (or afternoons - this Sunday I'm


: I have also heard about groups that run monthly newcomer meetings

: where each meeting is a theme - one month is heraldry, the next

: cooking, the next garb, etc.


: Orianna


We have been having newcomers meetings (separate from business meetings and

other meetings) for many years.  The Barony of Storvik (Washington D.C. and

Maryland suburbs) and the Barony of Ponte Alto (Virginia suburbs) have

the newcomers meetings, called "Sumposiun Oikomenikon", once a month on

different firday nights, 2nd for Ponte Alto and 3rd for Storvik.  Each

meeting has a theme, such as SCA fighting, arts and sciences, heraldry,

SCA basics, etc., and the north and south meetings have the same theme each

month so we can coordinate resources.  The northern meeting is held at a

single location (the house of the chronicler of Storvik) while the southern

meeting moves around to the homes of different people in Ponte Alto.  The

meeting are informal with garb optional.  These meeting seem to be a

reasonable and sucessful way to help newcomers get use to the SCA and

incomers get used to our Atlantian ways.  A recent meeting at our house

had 35 people show up, with 1/4 real newcomers (first meeting), 1/4 active

less than one year and 1/4 active less than 3 years.  Not bad for a Barony

that won't see its first birthday for another year and a half. :)



Niall McKennett

Baron Ponte Alto





Newsgroups: rec.org.sca

From: asamplas at indiana.edu (Vlad the Purple)

Subject: Re: Newbie Meetings: any ideas?

Organization: Indiana University

Date: Tue, 11 Oct 1994 23:56:54 GMT


Callin Mac Druen responding to Gwenfrei's question about newcomer meetings:


>  In my own experience..., i have found that the key is to make sure everyone

feels like they're part of "the team.".

>  "Business meetings as the hub of social activity?" No wonder you're attrition

>rate is getting high. Newcomers want to see camaraderie, roleplaying, the

>magic of the Dream--not sit around discussing business. Introduce that part to

>them later.


I definitely agree on the first point, but your second point is valid only to

the extent that business excludes other stuff going on at said meetings.

Myrkfaelinn tries to limit business-type discussions to a few minutes at the

start of its arts meetings, and then the remainder of the evening alternates

between dancing and hands-on arts/crafts or talks on topics - and the

scheduled newcomers' session at the beginning of each semester is devoted

entirely to getting-to-know-us & you stuff. Mynydd Seren also makes certain

that every other week is as much dance-only as possible.


If a group is mostly students living in dorm-rooms or otherwise unable to get

out to someone's house for activities, it's very difficult to do other than

have the business meeting become Group Social Central. The key is not to let

the bureaucracy expand to fill everything, as it always is...




Artie Samplaski               Vlad the Purple

Indiana U. School of Music    Myrkfaelinn Midrealm Accounts Rep.

asamplas at indiana.edu



Subject: Re: ANST - recruiting

Date: Mon, 25 Sep 2000 11:58:55 -0500

From: "Ladyarabella" <ladyarabella at home.com>

To: <ansteorra at ansteorra.org>


> Lady Arabella wrote:

> > We in Elfsea have found a wonderful way of getting people new and old to

> > come to our populace meetings.  We hold our meetings at the Coors's

> > Distribution Center Hospitality room where they offer us free beer and

> > wine coolers!

> Okay, I have to respond to this.  No offense to you alcohol drinkers out

> there, but THIS would be a definite "non-recruitment" point for me.  You all

> have got to keep in mind that SOME people out there don't drink at all -- not

> to mention minors! ("oh yeah, come to the party and bring your kids -- free

> beer!")

> -Emma de Fetherstan, Mooneschadowe


I'm very sorry you took offense to my post.  It was only in the sense of fun

of the previous posts that I even responded at all.


The Coors Company offers a room large enough for our populace free of charge

as a community service.  They also have a bar which offers their products to

the people who attend the meetings.  There are many other groups that use

this room through out the month, including I believe Kawanis, a community

service organization.  They also have a soda machine in the room and a

bottled water fountain.  They have a company employee serving as a bartender

and they insist that all their products are served in plastic cups, even if

they are packaged in a bottle.


I was not referring to our populace meetings as a party in the least.  We

have many children in our Barony and we watch them carefully.  We tend to

think of ourselves as a big family.


Our populace meetings are where we announce up coming events, hear from

officers, meet our newer folks, discuss travel of our populace to other

groups, and any number of other issues necessary at the time of the meeting.

Many times it is a new comers first exposure to a semi-Court Setting.  Our

Baron and Baroness presides at the front as in Court.


So you see, we consider our populace meeting serious place to conduct

business........ the beer and coolers are only a perk of the site.





From: Susan O'Neal <catmafia03 at gmail.com>

To: Hillary Greenslade <hillaryrg at yahoo.com>; "Kingdom of Ansteorra - SCA, Inc."

<ansteorra at lists.ansteorra.org>

Sent: Tue, January 17, 2012 4:04:54 PM

Subject: Re: [Ansteorra] Free classroom spaces


Other free meeting spaces.  Most libraries will have meeting rooms you

can sign up to use.  A place that I hadn't known about untill we had a

girl scout troup meet there was a local mall, not sure how many of

them have these.  Another scout place we have met was a Ruritan

building, not sure if they have those out here but it is worth

addressing any local groups with their own building.  County or city

community buildings are another possibility.


Susan the Curious


On 1/17/12, Hillary Greenslade <hillaryrg at yahoo.com> wrote:

<<< In addition to some Hobby Lobby stores, I might suggest a few other

locations with free or minimal classroom spaces:


- HEB grocery stores - some have Community Rooms that are free, you just

have to reserve it early enough to get on the calendar, call them, they have

a coordinator who handles it.  They have a policy document they ask you to

sign, but no fees.   I reserve for the Stargate Scribes Guild in June for

the following year's calendar - so you have to reserve early, early.


Gander Mountain Sports stores - Don't recall which branch is using this

store, but I read one of the groups is hosting meetings there.


Good hunting, Hillary >>>



From: auntdwen at sbcglobal.net

Subject:  Re: [Ansteorra] Free classroom spaces

Date:  January 17, 2012 5:20:42 PM CST

To:  ansteorra at lists.ansteorra.org


When the Shire of the Wastelands was first forming in the most conservative part

of rural Northwest Oklahoma, we had the good fortune to have a community room

available at the Highway Patrol station.  It made it much more...palatable to

those who were afraid we were a Middle Evil recreation group!  It also didn't

hurt that we brought the officers our many bags of toys from Yule Revel, which

engendered much good will on their part as well.


Some days I guess it is about PR & "spin."




Auntie Dwen


<the end>

Formatting copyright © Mark S. Harris (THLord Stefan li Rous).
All other copyrights are property of the original article and message authors.

Comments to the Editor: stefan at florilegium.org