gate-guards-msg - 11/11/98 Suggestions on handling gate-guard for SCA events. NOTE: See also the files: evnt-stewards-msg, event-pricing-msg, privvies-msg, SCAguests-msg, SCA-land-msg, SCA-meetings-msg, tokens-msg, evnt-stwd-cltn-art. ************************************************************************ NOTICE - This file is a collection of various messages having a common theme that I have collected from my reading of the various computer networks. Some messages date back to 1989, some may be as recent as yesterday. This file is part of a collection of files called Stefan's Florilegium. These files are available on the Internet at: http://www.florilegium.org I have done a limited amount of editing. Messages having to do with separate topics were sometimes split into different files and sometimes extraneous information was removed. For instance, the message IDs were removed to save space and remove clutter. The comments made in these messages are not necessarily my viewpoints. I make no claims as to the accuracy of the information given by the individual authors. Please respect the time and efforts of those who have written these messages. The copyright status of these messages is unclear at this time. If information is published from these messages, please give credit to the originator(s). Thank you, Mark S. Harris AKA: THLord Stefan li Rous Stefan at florilegium.org ************************************************************************ Subject: RE: ANST - WAS Big Fish-Now Newcomers and Paperwork Date: Thu, 22 Oct 98 17:16:26 MST From: "Decker, Terry D." <TerryD at Health.State.OK.US> To: "'ansteorra at Ansteorra.ORG'" <ansteorra at Ansteorra.ORG> > already at the point where there is a class on how to do gate at events > (some call it troll). Unfortunately, controlling the gate is serious business. Money changes hands and the Exchequer has a hissy fit if the books don't balance. A few of us got tired of signing in three different books and when we did an event got the paperwork down to one page (mundanely most of us were bureaucrats, so we applied paperwork reduction). The back of each page has the waiver printed on it. The front has a line for each person signing in with spaces for all of the pertinent information. In the book, the waiver can be read as you sign in, so you are effectively handling, waiver, site fee and feast fee in one pop. > first time I went to a populace meeting, it was a class on how to > conduct troll. > The need to conduct these classes may be real, but can't they risk > running off new folk who come to a meeting with whatever that > individual's Middle Ages interest is, Anyone can handle the above paperwork with about 15 minutes training. Every half hour or hour, the chief gate guard on duty counts down the money box and prepares a drop envelope. The count is double checked by one of the other people on the gate. When both agree, the money is sealed in the envelope, the amount is written on it and the counters sign it. The money is then placed in a locked vehicle. When the gate closes, the Exchequer, Seneschal, Autocrat and Head Gate Guard usually count down the draw verifying envelope contents against amount on the envelope and matching the money against totals in the sign in books. In general, if there is a problem at the gate, you call the Head Gate Guard, the Autocrat, or the Seneschal. The Head Gate Guard and the people serving as the chief gate guard on duty may need to know more about how to handle things, but it is not rocket science. You should be able to run interested parties through the drill in less than an hour. > Volstarr Bear Subject: ANST - Paperwork and Signin books Date: Fri, 23 Oct 98 10:43:52 MST From: Burke McCrory <bmccrory at oktax.state.ok.us> To: ansteorra at Ansteorra.ORG >> already at the point where there is a class on how to do gate at events >> (some call it troll). >> >Unfortunately, controlling the gate is serious business. Money changes >hands and the Exchequer has a hissy fit if the books don't balance. A few >of us got tired of signing in three different books and when we did an event >got the paperwork down to one page (mundanely most of us were bureaucrats, >so we applied paperwork reduction). The back of each page has the waiver >printed on it. The front has a line for each person signing in with spaces >for all of the pertinent information. In the book, the waiver can be read as >you sign in, so you are effectively handling, waiver, site fee and feast fee >in one pop. The site roster waivers are not allowed to be on the back of the sign-in sheets. They must be kept separate. The main reason for this is the waivers are legal documents that may have to be sent in to corporate, that would also require the sign-in books go with them. Please Do Not put the waiver on the back of the sign-in book pages. I have no problem with putting any or all of the rest of the gate information on one page. Sir Burke Kyriell MacDonald, OP Kingdom Seneschal for Ansteorra Subject: RE: ANST - Paperwork and Signin books Date: Sat, 24 Oct 98 03:25:27 MST From: "Decker, Terry D." <TerryD at Health.State.OK.US> To: "'ansteorra at Ansteorra.ORG'" <ansteorra at Ansteorra.ORG> > The site roster waivers are not allowed to be on the back of the sign-in > sheets. They must be kept separate. The main reason for this is the > waivers are legal documents that may have to be sent in to corporate, that > would also require the sign-in books go with them. Please Do Not put the > waiver on the back of the sign-in book pages. I have no problem with > putting any or all of the rest of the gate information on one page. > > Sir Burke Kyriell MacDonald, OP > Kingdom Seneschal for Ansteorra Your call, but copying the filled in pages for the financial record of the event and sending the sign-in books to corporate meets the current legal requirements and record needs. Bear <the end> Edited by Mark S. Harris gate-guards-msg Page 3 of 3